Administrative Secretary II
Commonwealth of Massachusetts
Administrative Secretary II
Commonwealth of Massachusetts
State government provides public services
The Department of State Police is seeking an Administrative Secretary at our State Police Academy.
The duties of this position will include, but are not limited to\:
·Responsible for scoring up to 250 academic exams, maintaining complete and accurate academic records for 250 individuals at a time and computing the Grade point averages for up to 250 trainees that determine their seniority upon graduation.
·Perform secretarial duties of a confidential manner to ensure the timely processing of information; produce transcripts as requested, maintain organizational chart for the unit.
·Respond to inquiries from other agencies and the general public; refer inquiries to appropriate parties for action, receive and screen visitors and telephone calls.
·Review and process travel and reimbursement paperwork for unit, process training proposals for municipal training, prepare and coordinate unit postings.
·Prepare and process teletype requests and notifications.
·Coordinate and process paperwork and related materials for the Recruit Training Troop class orientation, including exam materials and exit interviews.
·Type, compose and/or prepare correspondence, reports and memoranda for signature according to standard procedure.
·Perform clerical activities such as bulk mailings for the State Police Academy, opening and routing daily mail and correspondence, scheduling appointments.
·Maintains files and records according to unit / agency procedures.
·Operates standard office equipment such as a photocopier, telephone, fax machine, shredder, and computer.
The Department of State Police is seeking an Administrative Secretary at our State Police Academy.
The duties of this position will include, but are not limited to\:
·Responsible for scoring up to 250 academic exams, maintaining complete and accurate academic records for 250 individuals at a time and computing the Grade point averages for up to 250 trainees that determine their seniority upon graduation.
·Perform secretarial duties of a confidential manner to ensure the timely processing of information; produce transcripts as requested, maintain organizational chart for the unit.
·Respond to inquiries from other agencies and the general public; refer inquiries to appropriate parties for action, receive and screen visitors and telephone calls.
·Review and process travel and reimbursement paperwork for unit, process training proposals for municipal training, prepare and coordinate unit postings.
·Prepare and process teletype requests and notifications.
·Coordinate and process paperwork and related materials for the Recruit Training Troop class orientation, including exam materials and exit interviews.
·Type, compose and/or prepare correspondence, reports and memoranda for signature according to standard procedure.
·Perform clerical activities such as bulk mailings for the State Police Academy, opening and routing daily mail and correspondence, scheduling appointments.
·Maintains files and records according to unit / agency procedures.
·Operates standard office equipment such as a photocopier, telephone, fax machine, shredder, and computer.
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS\:
Applicants must have a high school degree or equivalent and (A) at least five (5) years of full-time, or equivalent part-time, experience in clerical or secretarial work or (B) any equivalent combination of the required experience and substitutions below.
Substitution\:
I. An Associate's degree may be substituted for two (2) years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics?Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
First consideration will be given to those applicants that apply within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS\:
Applicants must have a high school degree or equivalent and (A) at least five (5) years of full-time, or equivalent part-time, experience in clerical or secretarial work or (B) any equivalent combination of the required experience and substitutions below.
Substitution\:
I. An Associate's degree may be substituted for two (2) years of the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics?Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
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State government provides public services
The Commonwealth of Massachusetts runs state government operations to deliver public services and enforce laws for residents and communities. It provides programs and services through agencies and online portals, and residents interact by applying for benefits, renewing licenses, paying fees, or accessing records. Unlike private companies, it is funded by public funds and guided by policy, accountability, and transparency to serve all residents rather than shareholders. Its goal is to improve people’s lives by implementing legislative actions and delivering reliable, efficient public services.
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